You really need to read this first as nominee services can be abused so we need to make certain things are clear first:
Confidentiality - As the Principal we will respect the confidentiality of the Company and its beneficiaries. However we reserve the right to co-operate with the UK authorities when they are authorised to make these enquiries.
Correspondence - Usually we will send documents via Royal Mail. For an extra charge we can send the documents through express or courier services. If you want us to handle trade correspondence for you, this can be done through our mailing address service.
Responsibilities - As the Principal we will countersign any approved documents under the Beneficiaries' (your) instructions but we will not and cannot become involved in the affairs of the Company or take responsibility for contracts or any trade matters.
Withholding Signatures - We retain the right to refuse to sign documents that, in our opinion, may be misleading or unlawful and we are legally obliged to report evidence that may point to unlawful activity by the Company.
Multiple Beneficiaries - A Nominee can only represent a single Beneficiary. When a company has multiple Beneficiaries that require Nominees; each Beneficiary will require a separate Nominee to represent them. Separate contracts will be provided.
Contact Information - As the Principal we rely on you, the Beneficiary, to provide correct and up to date information including personal details, business developments and accounts. If mail or other correspondence is returned undelivered we reserve the right to resign any nominee positions.
Annual Returns and Accounts - Although our business service covers the filing of the Annual Return and Accounts, this will need to be completed by the beneficial owner before signing and before the due date.
Renewal - Each year we will issue a renewal invoice several weeks before the renewal date. If we have not received payment we will resign all nominee positions and the service will cease.
Changes and new appointments - You are free to appoint further officers or shareholders but you will need to notify us immediately. An appointment without due notification will be treated as a breach of contract and we will be obliged to resign.